Job Description

As Commercial and Partnerships admin assistant you will be responsible for supporting the commercial and partnerships team with all administration duties, in orders to deliver ongoing brand campaigns.

This will include the following responsibilities:

• Updating and maintaining a database of brands and clients
• Organizing contracts and information to be sent across to brands in a timely manner following agreement of a campaign, from the partnerships team
• Ensuring brands have all contact details and relevant information to fulfil the sale
• Raising and arranging payment of invoices, ensuring payments are made on time and been the main contact with accounts within the partnerships team
• Organizing fulfilment of the product or activation of the campaign and keep an updated log of all brands and when they have received documentation
• Liaising with the warehouse teams on when to expect stock, ensuring they have a full plan of which products are going within which boxes
• Ensuring that all marketing assets are received and uploaded onto the shared drive for Head of Marketing
• Supporting the Brand Partnerships manager on all 3rd party contracts and ensuring they have all relevant information such as images and copy
• Ensuring that all partners have up to date monthly copy and imagery
• Updating and circulating reports to the team on a weekly / monthly basis

This role would suit someone looking for flexible working, 24 hours per which week can be split across 3-5 days

Administrative Duties:

• Scheduling
• Carrying out requests from management as needed
• Maintaining stock and ordering supplies
• Answering emails and sorting post

Financial Duties:

• Expense reports
• Billing
• Purchasing

Work remotely:

• Yes

Required Knowledge, Skills, and Abilities

-A team player -A self-starter able to manage their own workload / happy to work from home -Have fantastic communication skills -Ability to work in a fast paced and exciting environment -Interest in the beauty world! Experience: administrative: 1 year (Preferred)