Job Description

Provide an effective service to ensure certification meets turnaround times and ensure the UK Ships Register & MCA is always portrayed as a high-quality service

Process applications and correspondence within MCA Service Standards in order to achieve a `team' turnaround target of 48 hrs

• Maintain a high level of productivity and quality monitored by team leaders daily
• Deal with all Customer enquiries as they arise responding via email or telephone
• Process customer applications within SLA's
• Accurately update the bunkers database and CERs certification system for each application ensuring GDPR compliance at all times
• Production of all types of CLC certification for applications ensuring that they meet the regulatory requirements
• Answering customer queries via email and telephone and providing accurate information in a polite, customer-friendly and professional manner
• Ensure a Telephone Abandoned Rate of less than 3%
• Maintain a high level of quality and accuracy monitored through daily quality checks.
• Monitor the CLC inboxes as per a rota responding to queries with correct information in a timely manner
• Ensure that all incoming applications are logged and imported into the system.
• Accurately assess and process applications in line with the process and Registration Regulations
• Quality check and highlight any discrepancies
• Request that any missing vessels are added to CERS (the certificate production system)
• Actively provide support to other members of the team by working as part of the CLC Certification team to meet the needs of the business

Special features of the role:

• Working hours are Monday-Friday, 9 to 5 and weekends are additional hours and not as part of a rota, work remotely from home
• Peak activity experienced in February
• Weekend working will continue through the peak
• Start date: Monday 4th January 2021

Required Knowledge, Skills, and Abilities

Ability to work at pace in a pressurised environment maintaining high quality and accuracy. Excellent ICT skills, experienced in the use of Microsoft office packages and various supporting databases Ability to accurately input data and identify errors when proof-reading Ability to follow directions, communicate well and work as part of a team to meet deadlines Experience in providing first-class Customer Service in a fast-paced, customer-led environment The ability to communicate (both in writing and over the telephone) in a concise and articulate manner that captures all the relevant information. The ability to read and understand written instructions and guidance notes Good time and resource management skills