Job Description

• Providing a full administrative service ensuring the highest levels of speed, accuracy, presentation and confidentiality; often handling multiple tasks, ranging from highly complex, confidential matters including preparing presentation slides for and taking minutes at meetings, whilst managing priorities and deadlines to deliver against specific commitments

• Handling all incoming requests accurately and efficiently; deciding the best course of action to provide the ‘customer’/staff with the most appropriate resolution to ensure they feel supported and listened to

• Liaising confidently with colleagues at all levels, as well as representatives from, external agencies/companies

• Dealing with enquiries by telephone or email professionally, efficiently and accurately; using your own initiative and judgment to resolve issues and treating any sensitive matters with the appropriate level of tact and diplomacy

• Arranging and managing meetings and events as required, organizing agendas and capturing key actions and outputs

• Working closely and maintaining relationships with other Senior Managers and Project Coordinators across the wider business

• Processing Invoices for clients

• Creating contracts and updating HR documents for staff members.

• Assisting with recruitment, organizing and conducting Interviews.

Schedule:

• Day shift

Work remotely:

• Temporarily due to COVID-19

Required Knowledge, Skills, and Abilities

Previous experience of working in an office environment. Excellent IT skills and comfortable with technology. Excellent verbal and written and communication skills. Extensive experience of organizing meetings and electronic diary management. Able to work autonomously and independently, using your own initiative and judgment to make informed decisions that are right for the business and the customer, balancing all parties need to ensure consistency of response. Highly organized, proactive and able to priorities a variable, workload with multiple deadlines and priorities. Have attention to detail that’s second to none. Maintain the strictest confidence and look out for the best interest of the business. Strong work ethic and a high degree of integrity/professionalism. Have a natural creative flair and use this to create poster, flyers, invitations as required as well as organize an area of space in the office. Be able to meet strict deadlines. Previous experience of working in finance or in HR would be desirable. Have an ability to fore plan and anticipate the needs and implement what is required. Experience: office administration: 2 years (Required) Education: A-Level or equivalent (Required)