Job Description

We are ideally seeking an experienced Office Administrator. This position will play a vital role in the operations, customer service and organizational strength of our company. The Office Manager will provide administrative support, greet, and direct visitors and answer and respond to calls and emails. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor.

This position is based in the Leeds office with flexible working patterns & will consider part time working hours.
Duties & Responsibilities

These are the tasks you undertake on a regular basis which make up your job role in order to deliver the objectives

• Manage our standards frameworks (ISO9001 & 27001) and ensure our audit schedule is maintained
• Support the HR function, managing company leave, arranging one to ones and ensuring we provide support to our staff
• Support our recruitment, posting roles & managing appointments for hiring managers
• Greet visitors and direct them to the appropriate offices
• Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
• Coordinate internal project deliverables
• Perform accounting tasks, including invoicing and budget tracking where necessary
• Schedule meetings and travel arrangements for senior members of the company
• Provide administrative support for operations team
• Maintain stock levels
• Manage company events and management meetings, notes and actions tracking
• Facilities management/landlord liaison

Benefits:

• Bike to work scheme
• Company pension
• Flexible schedule
• Life insurance
• On-site parking
• Work from home

Schedule:

• Monday to Friday
• No weekends

COVID-19 considerations:
We have considered covid in our office operations with appropriate measures in placed,

Work remotely:

• Temporarily due to COVID-19

Required Knowledge, Skills, and Abilities

5+ years in a trusted role. Auditing and compliance. Booking keeping. Specific ISO standards (27001 & 9001) & auditing. Education sector experience. Xero accounts experience. BreathHR. O365/Teams/Sharepoint experience. Zoho CRM. Excellent self-presentation skills and commercial awareness to always represent company professionally and accurately. Discretion and reliability. Patient and understanding to needs and attitudes of colleagues and customers. Attention to detail. Pro-active, with the ability to work on own initiative and interact with others as part of a team. Strong work ethic with high levels of motivation and enthusiasm. Impeccable written and verbal communicator. A fast learner, willing to take on the challenge of learning ISO systems. Ability to resolve problems. Customer & outcome focused. Experience: In a trusted role: 5 years (Preferred)