Job Description

The Administrator role supports all Partners and employees at their base office. General duties will consist of;

* Typing letters and specifications - both copy typing and digital dictation
* Managing deadlines and prioritizing work for fee earners and self
* Double checking diary deadlines
* Preparing documents and correspondence for clients and overseas contacts (with technically challenging content)
* Creation and processing of invoices
* Answering phones
* Filing supporting documentation at various offices
* Postal duties (in the absence of Admin Assistant)
* Communicating with fee earners , clients, foreign associates, suppliers
* Preparing order letters for foreign customers
* Co-coordinating paperwork

* Dealing with applicant changes

Responsibilities
* Collaborate with fee earners and take ownership of case-related tasks together ensuring all tasks due are dealt with before close of business
* Review and action incoming post and emails received from Formalities the same day as received
* Forward urgent correspondence for the attention of the FE with supporting documents as a priority (same day where possible)]

Work remotely:

• No

Required Knowledge, Skills, and Abilities

* Accuracy and attention to detail * An aptitude for working with complex procedures and deadlines * Ability to work consistently to high standards * Excellent organizational and prioritization skills * Ability to work meticulously and efficiently whilst managing a number of tasks * Good typing, computer and IT skills are essential * Flexibility and adaptability are crucial for supporting numerous teams and managers * Aptitude for learning new processes * Ability to work well under pressure * Ability to work without supervision and to take responsibility as appropriate Experience: Administration: 1 year (Required) Legal : 1 year (Required)