Job Description

Provide administrative support to the Training Team and use MIS for submission of data to the ESFA.

Authority and Responsibilities:

Team Administration:

· Understanding, interpreting and implementing rules and regulations relating to the provision of funded training delivery

· Liaison with relevant staff members to ensure understanding of and compliance with the same

· Maintain and update central records for all learners complying with internal and external quality assurance systems

• Ensure the correct registration and certification procedures are adhered to.
• Processing and administration of funded paperwork including cross-checking for invoicing purposes.
• Accurately enter, manage and maintain learner data on our MIS system (MAYTAS)

• To extract and analyze data and prepare for management reports.

• Check, process and input paperwork relating to new and existing learners, registering learners and claiming qualifications from the relevant awarding body.

• Deal with enquiries, responding as appropriate

• Assist with marketing and selling the range of funded and commercial courses provided by HTTL

• Respond to or re-route enquiries from clients or prospects for funded or commercial work.
• To attend meetings and record and distribute minutes of those meetings.
• To assist in the development of course information for clients, prospects and staff.
• Provide administrative support to the Training team as directed by the Training Manager

• Booking rooms for funded courses

• To carry out invigilation of exams in Textile House and at companies when required.

Front of House:

• To provide front of house back up cover for lunch times, holiday and sickness when the recognized company receptionist is unavailable.
• Liaise with the appropriate department manager and other cover receptionists to ensure cover is in place and restrictions on holiday entitlement are maintained.

Work remotely:

• No

Required Knowledge, Skills, and Abilities

Contribute to the Organization’s audit requirements for awarding bodies, ESFA and Ofsted. To assist with the preparation of the Self-Assessment Report. Undertake quality audits. Maintain CPD record. Experience: Maytas : 1 year (Preferred)