Job Description

My client a well-known and respected organization in central Leeds are looking for an experienced receptionist to come on board and join their friendly and professional team. This is a part time role to cover Mon-Weds 9.00am – 5.30pm, 22.5 hours a week.

Your duties will include

• To ensure the smooth operation of reception and provide support where needed to the administration team.
• Be friendly and approachable to all visitors entering the reception area and deliver excellent service to visitors
• Answer incoming calls via a switchboard and forward to appropriate person/department in a timely manner. Keep a call log and take messages when necessary.
• Greet and welcome visitors upon their arrival and inform the appropriate person of their visitor’s arrival.
• Keep an up-to-date list of colleagues movements in and out of the office
• Ensure the reception area and meeting rooms are kept neat and presentable, with all necessary stationery and material e.g. pens, brochures and marketing material.
• Provide refreshments as required for meetings.
• Deal with incoming post and deliveries distributing to relevant departments.
• Deal with outgoing post, keeping a log and using a franking machine.
• Update Outlook calendar for meeting room bookings.
• Assist with the distribution of stationery and resources and ensuring that appropriate stock levels are maintained liaising with the Admin team
• Ordering and returning boxes to our off-site storage company.
• Execute duties such as photocopying, scanning and occasionally faxing.
• Provide support to the Administrative team where necessary, this role will develop over time
• To provide cover for reception when Thursday/Friday receptionist is on holiday, advance warning would be given for this.
• The successful candidate must ensure confidentiality is maintained at all times and the Data Protection Regulations are adhered to.

Salary 21.7k pro rata to the hours worked

Work remotely:

• No

Required Knowledge, Skills, and Abilities

The ideal person will have proven work experience, as a Receptionist or similar role, possess Good IT skills and have experience with Microsoft Office. You will also have excellent communication skills verbal and written and a calm, friendly and confident manner when working on your own or as part of a team. Experience: RECEPTION: 1 year (Preferred)