Job Description

The role takes ownership of administrative tasks, supporting and being instrumental in the development of efficient administrative processes and supporting the implementation of the company’s overall purchasing strategy. Providing support to the wider business, liaising with suppliers and other external stakeholders to ensure value for money and best practice are achieved.

Main Duties & Responsibilities

· Vehicle daily hire, placing reservations, exchange and termination of adhoc vehicle hire

· Maintenance of supplier’s portals and internal trackers, including but not limited to vehicle hire, MID (Motor Insurance Database), motor insurance claims and compliance

· Management of Parking and Speeding fines, coordinating any recharges

· Co-ordination of Congestion and Dart Charge

· Administration of new, lost/stolen, replacement and redundant fuel cards

· Support monthly Transport reporting along with any adhoc requirements

· Oversee information collation and co-ordinate vendor approvals ensuring that adequate supplier approval/appraisal and credit facilities are in place.

· Maintain and support development of approved supplier database and price files

· Provide support to operational colleagues regarding preferred suppliers & adherence to frameworks, providing a point for escalation

· Support strategic, supplier and product sourcing identifying opportunity for saving and/or improvement

· Create purchase orders as required

· Oversee regional maintenance of Summary Plant Register (Assets)

· Reporting and analytical support, weekly, monthly and adhoc, plant hire and spend reporting

· Any other administrative duties required to support the Procurement and Transport function.

Work remotely:

• No

Required Knowledge, Skills, and Abilities

· Previous experience in a procurement/plant hire/transport administration role would be advantageous · Proficient in Microsoft Office, particularly, Excel, Word, PowerPoint and email/ internet · Strong written and verbal communication skills and excellent telephone manner · Excellent planning, organizational and analytical skills; being able to multi-task and re-prioritize at frequent intervals · Attention to detail · Friendly, confident and professional manner · Hands on approach and a “can do” attitude Experience: Purchasing: 1 year (Preferred)