Job Description

Organisation and excellent communication skills are key to this role and you will be rewarded with a competitive salary, excellent benefits and a vibrant and modern working environment.

What will your working week be like?

• Booking internal and external meetings and sending out agendas
• Booking catering/lunches/brunches and teas/coffees
• Ensuring that all files are opened, closed and archived in accordance with the firm’s procedures.
• Ensuring that all compliance is carried out on all files
• To provide an efficient and friendly service to clients. To achieve this, you will be expected to:
• Filing both in paper and electronic format
• Prepare bundles of documents as required
• Drafting and formatting documents
• Communicate with clients regarding any urgent matters
• Arranging internal and external conference calls
• Answering and transferring calls. Responding and resolving queries
• Faxing, filing, scanning and uploading documents ensuring all logs are detailed and correct
• Coordinating diaries
• Work with highly confidential information and maintain a high level of discretion
• Distribute the post amongst the team
• Ensuring that all files are opened, closed and archived in accordance with the firm’s procedures
• Ensuring that all compliance is carried out on all files
• To provide an efficient and friendly service to clients.
• Adopt a business like, polite and sensible approach in your telephone and written dealings with clients, other solicitors and third parties
• Adhere to the client care standards set out in the firm's terms of business and Standards Manuals write letters and produce documents in so far as possible in plain English and with a high quality of presentation

Required Knowledge, Skills, and Abilities

Strong proven experience/evidence of using Word GCSE English and Maths at A-C or equivalent Good standard of written and spoken English Good knowledge and experience of administration systems Good knowledge of Outlook and Excel Ability to prioritise and organise workload Ability to work under pressure and within fixed time constraints Ability to relate effectively to people at different levels inside and outside the Firm Clear, concise and logical verbal and written communication skills