Job Description

Proactive diary management: being able to identify and understand priorities to effectively maintain and update diaries as appropriate (using IT packages)

Effective e-mail management: establish, agree and maintain a system that best supports the business

Comprehensive and proactive business support: able to manage, priorities and undertake diverse activities in a positive and flexible way (e.g. arranging travel plans, managing calls, setting up / coordinating meetings / conferences, dealing with general queries and correspondence, minute taking)

Creation and management of key reports and processes: collate appropriate information and create report required.

Undertake ad-hoc tasks as required, be a proactive source of help to the team and keep activity on track, carrying out all tasks required.
Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive

Reminding the manager/executive of important tasks and deadlines

Typing, compiling and preparing reports, presentations and correspondence

Managing databases and filing systems

Implementing and maintaining procedures/administrative systems

Liaising with staff, suppliers and clients

Collating and filing expenses

Miscellaneous tasks to support manager, which will vary according to the sector and to the manager’s remit,.

Schedule:

• Monday to Friday

Required Knowledge, Skills, and Abilities