Job Description

Finance Manager/Accounts Manager/Head of Accounts/Bookkeeper/£35-45k/Immediate start/South East London/parking/pension/

We are currently looking for an outstanding, competent and capable Finance Manager to join this established, secure, family-run business to take full responsibility for the Finance function.

The role is a stand-alone function and requires someone that has previous experience in a similar role. As their Finance Manager you wil also take responsibility for payroll as well and the financial and management accounts for the business.

The company is offering a competitive salary according to experience, o f up to £45,000. A professional, recognised accountancy qualification – ACCA, AAT is preferred but not essential. If you have experience gained from the service industry this would also be advantageous. There is ample parking available, pension scheme and the opportunity to join a successful business, where your commitment and trustworthiness is recognised and rewarded.

A little bit around the role:
Processing of payroll/HR

Calculations of commissions using Microsoft Excel and exporting job reports from the company database on a weekly basis

Collating expense and overtime claims once authorised

Calculations of deductions for employee loans and keeping track of further deductions still to be processed

Inputting of payroll information into Sage Payroll and producing wage slips

Setting up monthly salary payments to staff using company’s online banking

Sending HMRC payment submissions in Sage Payroll and producing relevant receipts

Filing monthly payroll paperwork

Processing payroll journal in Microsoft Excel and inputting into Sage 50 Accounts

Calculations of PAYE etc. due to HMRC each month in Microsoft Excel and setting up payments to HMRC

Completing ad hoc personnel letters or forms for employees

Calculations for starters/leavers including holiday entitlements and salaries due

Keeping personnel information up to date

Tracking staff sickness in Microsoft Excel and ensuring return to work forms are completed

Calculating and processing P11D figures and sending relevant annual forms to HMRC

Updating holiday entitlement records in Microsoft Excel

Sales ledger

Importing daily sales invoices from company’s database into Sage 50 Accounts

Tracking to ensure sales invoices have been raised for all completed jobs and to ensure contracts have been invoiced within at least the last quarter

Updating reconciliation of debtors in Microsoft Excel with new invoices raised

Providing monthly and ad hoc sales figures from Sage 50 Accounts

Producing monthly invoice reconciliation

Debtors

Updating reconciliation of debtors with monies, cheques and remittances received

Chasing debts over 45 days old including sending statements of account from Sage 50 Accounts, sending chasing emails and making chasing telephone calls

Referring debts over 90 days old to Managing Director for authorisation to put account on hold/raise court papers

Processing CIS deducted from sales income by certain clients and deducting from PAYE owed to HMRC in Microsoft Excel reconciliation

Purchase ledger

Processing of supplier invoices in Sage 50 Accounts

Speaking with suppliers regarding ad hoc invoice queries

Matching supplier invoices to delivery notes and checking purchase orders raised by employees

Processing supplier payments in Sage 50 Accounts and updating bank reconciliation in Microsoft Excel

Producing remittances for each supplier payment from Sage 50 Accounts to send to suppliers via email

Producing ad hoc cheques

VAT returns

Calculating quarterly VAT return figures using Sage 50 Accounts

Processing quarterly VAT journal on Sage 50 Accounts and update VAT reconciliations in Microsoft Excel

Inputting VAT figures online on HMRC website for quarterly submission

Bank transactions

Logging onto company bank account daily to print latest bank transactions

Updating bank reconciliation in Microsoft Excel then inputting bank receipts and payments in Sage 50 Accounts

Marking purchase invoices as paid and filing if paid by standing order or direct debit

Processing cheques received and passing to Managing Director for banking once total cheques held are over £2,500

Reconciling the bank account on Sage 50 Accounts on a monthly basis

Year end

Running year end functions on Sage 50 Accounts

Producing specific yearly reports for the company’s Accountant

Inputting year end journals onto Sage 50 Accounts from company’s Accountant

Providing ad hoc information/reports for company’s Accountant

Partnership bookkeeping

Updating bank reconciliation in Microsoft Excel

Updating bank and VAT reconciliations when purchase invoices received

Raising sales invoices when required and updating Microsoft Excel reconciliations

Calculating quarterly VAT figures in Microsoft Excel and inputting them online for HMRC return

Scanning purchase invoices into relevant folders for year end

Sending all Microsoft Excel reconciliations to the partnership’s Accountant and Managing Partner along with relevant scanned documents on a monthly basis

What do you need to be successful: ?

Previous experience gained from a stand-alone role is absolutely essential!

You should be a car owner/driver and have a reasonable commute to SE London although there is flexibility to work from home especially in the current climate.

Proficient in using following software packages:
 

Microsoft Excel
Microsoft Word
Microsoft Outlook
Sage 50 Accounts
Sage Payroll

Bookkeeping experience including the following:

Calculating and submitting VAT returns
Processing of payroll for 20+ staff as well as personnel
Bank reconciliations
Purchase ledger
Sales ledger including debtor chasing
Processing of year end
Staff management skills
Good telephone manner
Organisational skills

Required Knowledge, Skills, and Abilities