Job Description

Our client, who specialises in high-end residential & retail projects, across prime Central London, are currently recruiting for a Finance & Operations Assistant. You will be working closely with the Finance Director on a day to day basis and must have at least 4 years' experience in a similar role with a construction company.

Key Responsibilities:
• Day-to-day management of bank reconciliation and bookkeeping administration (using Xero Accounting Software)
• Management of invoices payable/receivable including entry into Xero, uploading of relevant documentation, application of correct VAT treatment, monitoring of due dates, collection of delivery notes and resolving queries
• Maintain all financial records both electronic and paper-based
• Support FD in preparation of monthly management accounts including preparation of P&L, balance sheet schedules, variance analysis and posting of manual journals
• Maintain accurate accounting records and undertake regular review of all general ledger accounts, posting manual journals as required
• Prepare and submit bi-weekly/ad hoc supplier payment files for FD approval
• Create monthly project cost reports and liaise with Commercial Team to resolve queries and correct postings as required
• Manage all CIS related matters including subcontractor verification, issuance of deduction certificates, preparation & processing of monthly CIS return and associated HMRC filings for approval by FD
• Review quarterly VAT return for approval by FD prior to submission
• Prepare and process monthly payroll and associated HMRC filings for approval by FD
• Prepare annual PAYE related returns (P60, P11D) and provide P45's as required
• Process all workplace pension filings/payments/communications for approval by FD
• Collect timesheets and maintain detailed analysis of project based time costs for each employee including allocation/posting to relevant project codes in Xero
• Maintain personnel records including staff holidays and sickness records
• Support the FD in preparation of annual revenue and cost budgets
• Manage company mobile phone contract including renewals, upgrades, replacement handsets and collection of handsets from leavers/issuance to joiners
• Provide general office management including liaising with Managing Agent to resolve issues as required, management of office cleaning contractor, ordering of wellbeing supplies and any ad hoc maintenance required

Key Skills:
• Recognised professional qualification with relevant experience
• Minimum of 4 years' experience in a similar role
• IT literate with good working knowledge of Microsoft Office software packages as a minimum
• Knowledge of Xero accounting software desirable
• Highly professional, well presented, reliable, punctual and responsible
• Team player with excellent organisational skills

If you have the relevant experience and would like to apply for this role, or wish to have a confidential chat, then please feel free to contact Paige Wooding on (phone number removed)

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Please bear in mind that we often get a high volume of applications for each role. We'd love to call every single person, even if they're not the right fit, but we just can't. What we can guarantee is that we will strive to contact suitable candidates, who have the required experience and background for this role or any other current roles, as soon as possible. Finally, if you call us, we make a huge effort to take every call (if we're not already on the phone) and will always return calls and messages.

Required Knowledge, Skills, and Abilities

• Recognised professional qualification with relevant experience • Minimum of 4 years' experience in a similar role • IT literate with good working knowledge of Microsoft Office software packages as a minimum • Knowledge of Xero accounting software desirable • Highly professional, well presented, reliable, punctual and responsible • Team player with excellent organisational skills