Job Description

The ideal candidate must have extensive experience in a similar position with the ability to work autonomously when task has been issued:

• Proactive schedule/ diary management/ maintenance
• Organising Meetings/Conference calls & task monitoring/progression management.
• Room booking, refreshment & equipment Management
• Organising Overseas travel, transport, accommodation and VISA applications when necessary
• Preparing expense submissions
• Prepare Yearly travel budget submission
• Travel budget management and reporting
• Management of Purchase Requisitions
• General administration support to a larger team of people including creating monthly reports, preparing presentations
• Ensuring reporting deadlines are met by key contributors and documentation received
• Organisation of offsite events including conferences and training on an ad hoc basis
• Implementing and maintaining procedures and administrative processes
• Maintaining an electronic filing system
• Manage special projects as required
• Support visitors with hospitality
• 5S/H&S support, report maintenance and IT requests

Required Knowledge, Skills, and Abilities

Must have extensive experience in a similar position Educated to A level / Business Management would be beneficial Experience in a busy office environment with a high workload Fully proficient in the use of Outlook, Excel, Word, PowerPoint High degree of integrity/confidentiality and the ability to work on their own to tight deadlines Excellent communication skills: comfortable liaising with Senior Management Fully conversant with all aspects of Microsoft Office, Sharepoint, Skype, & V/C facilities A full clean driving license Willingness to learn within a multi-cultural environment Fully conversant with all aspects of Microsoft Office, Sharepoint, Skype, & V/C facilities Fully proficient in the use of Outlook, Excel, Word, PowerPoint