Job Description

You will be a key member of the Accounts team, responsible for ensuring timesheets are collated on a weekly basis. You’ll be joining a friendly and engaging team, where you will be assisting the Financial Controller and accounts colleagues.

To collate timesheets on a weekly basis and ensure they are processed through to the financial controller. To ensure all internal systems are updated on a weekly basis with data collated through timesheets/expenses. Assisting members of the Accounts team with Sales and Purchase ledger duties.

Principle Accountabilities

• General administration of the accounts department.

• Check Wakefield office timesheets to ensure information has been inputted correctly and make sure all are signed off by Technical Operations Manager.

• Collate timesheets from Aldershot and Bromsgrove office and ensure have been checked and signed off.

• Ensure timesheets/allocation data is inputted correctly on to the wages spreadsheet(internal)

• Update internal document Time Loss Matrix with all employees’ hours worked in each week.

• Allocate costs to jobs on our internal system.

• Check expenses and allocation data on to our internal systems.

• Check company credit cards and ensuring all receipts are received.

• General filing and office duties

• Assisting the financial controller with any reasonable duties given.

• Answering the phone and dealing with queries in a professional manner.

• Assisting the accounts team with invoicing when required

Work remotely:

• No

Required Knowledge, Skills, and Abilities

· NVQ level 2 English and Math’s or equivalent · AAT Foundation qualification is desirable but not essential · Previous experience working in a busy accounts department · Knowledge of using Sage · Experience of dealing with clients and suppliers on a day-to-day basis · Good knowledge of MS office suite · Excellent written and verbal communication skills · Strong organizational skills · Ability to work under pressure within a team environment · Ability to identify where their assistance will help colleagues