You will be a key member of the Accounts team, responsible for ensuring timesheets are collated on a weekly basis. You’ll be joining a friendly and engaging team, where you will be assisting the Financial Controller and accounts colleagues.
To collate timesheets on a weekly basis and ensure they are processed through to the financial controller. To ensure all internal systems are updated on a weekly basis with data collated through timesheets/expenses. Assisting members of the Accounts team with Sales and Purchase ledger duties.
Principle Accountabilities
General administration of the accounts department.
Check Wakefield office timesheets to ensure information has been inputted correctly and make sure all are signed off by Technical Operations Manager.
Collate timesheets from Aldershot and Bromsgrove office and ensure have been checked and signed off.
Ensure timesheets/allocation data is inputted correctly on to the wages spreadsheet(internal)
Update internal document Time Loss Matrix with all employees’ hours worked in each week.
Allocate costs to jobs on our internal system.
Check expenses and allocation data on to our internal systems.
Check company credit cards and ensuring all receipts are received.
General filing and office duties
Assisting the financial controller with any reasonable duties given.
Answering the phone and dealing with queries in a professional manner.
Assisting the accounts team with invoicing when required
Work remotely:
No
Required Knowledge, Skills, and Abilities
· NVQ level 2 English and Math’s or equivalent · AAT Foundation qualification is desirable but not essential · Previous experience working in a busy accounts department · Knowledge of using Sage · Experience of dealing with clients and suppliers on a day-to-day basis · Good knowledge of MS office suite · Excellent written and verbal communication skills · Strong organizational skills · Ability to work under pressure within a team environment · Ability to identify where their assistance will help colleagues