Job Description

The successful candidate will be responsible for all company finance and book-keeping activities, as well as general project and business administration.

It is anticipated that the finance and administration tasks will be split 60:40.

Primary Responsibilities:

It is proposed that the initial role will focus on the following activities:

Finance

1. General business book-keeping (Xero software)

2. Processing of outgoing invoices

3. Processing of incoming invoices

4. Purchasing & procurement management

5. Bank reconciliation

6. Maintaining sales & purchase ledgers

7. Maintaining journals, where applicable

8. Maintaining project cost time & resource sheets (CTR’s)

9. Reconciliation of associate timesheets against invoices

10. Credit-card reconciliation

11. VAT return submissions

12. Communication of payroll requirements to the Accountant

13. Provision of financial information to the company Finance Director / Accountant

14. Provision of periodical management accounts and financial reporting

Administration

1. Administration of staff resource management (on/off-boarding)

2. Administration of the project initiation process

3. General facility management activities

Benefits:

• Additional leave
• Company pension
• Flexible schedule
• Private medical insurance
• Wellness programmes
• Work from home

Schedule:

• Monday to Friday

COVID-19 considerations:
QEM has always been a flexible, technology based business, so adapting to COVID has been a relatively simple process for us. All employees have access to the relevant technology to ensure that working from home is effective an efficient.

Work remotely:

• Yes

Required Knowledge, Skills, and Abilities

A positive attitude, with a willingness to tackle challenges. Excellent organizational skills. The ability to work quickly, accurately and to deadlines, using a logical and methodical approach and without constant supervision. Meticulous attention to detail. Experience in Xero accounting software. High competence with all Microsoft Office applications. Excellent communication skills and be capable of liaising with all levels within the organization, including external stakeholders. Experience with R&D applications. AAT Level 3 (or equivalent). 5 years’ experience in book-keeping. Experience: book-keeping: 5 years (Required)