Job Description

The Office/Finance Manager will carry out the day to day bookkeeping duties and manage the company’s accounting, reporting and control (currently outsourced) whilst taking on the responsibility for ensuring the day to day administration of the busy office is running smoothly.

The role is very varied and reports into the Managing Director. Duties include:

• Initial Projects: Instrumental in transitioning the accounts from the current outsource finance function in-house;
• Base Accounting: To include processing both sales/purchase invoices; maintaining the fixed assets register, accruals and prepayments; balance sheet reconciliations; bank reconciliations; purchase ledger control, sales ledger and credit control and expense processing. Liaising with customers and suppliers, responding to queries and resolving issues regarding payments and outstanding debts;
• Monthly Management Information: Producing monthly management reporting with full P+L and Balance sheet responsibilities including KPI reporting and variance analysis;
• Cash flow and Working Capital: Setting up supplier payments in the banking system, posting cash receipts and payments, performing weekly bank reconciliations, ensuring working capital and cash flow is monitored by producing short term cash flow forecasts;
• Payroll: Collate and process all the information required for the preparation of payroll of staff;
• External regulatory financial information and returns: Ensuring Tax returns including VAT, PAYE and Corporation Tax are accurate and submitted in a timely manner; Ensuring the financial accounting records are maintained and accurately reporting externally;
• Admin/Office Support: Be the point of contact for administration queries from both internal and external stakeholders to ensure the smooth running of the business;
• Human Resources: Ensure all employee records are up to date and maintained, including employee contracts, monitoring of holidays and sickness;
• Operational Excellence: Working closely with the directors and operations to ensure that financial best practice is adopted across the business, ensuring high service levels to both internal and external stakeholders;

Required Knowledge, Skills, and Abilities

Ideally AAT qualified, QBE or fully qualified CIMA, ACA or ACCA; Must have solid experience in bookkeeping and capable of delivering management accounts and MI to stakeholders in a busy office environment; Self-motivated and highly organized with a strong administrative management background; Enthusiastic with excellent communication skills both written and verbal; Fully conversant with Microsoft excel and ideally solid experience of Xero accounting and Payroll.