Job Description

• Provide general admin support to the mobilization of SWBH including setting up meetings and keeping contract trackers up to date
• Provide support in coordinating key elements of the mobilization such as setting up the ENGIE accommodation ready for contract commencement, including coordinating with internal and external parties for any office related changes
• Co-ordinate the rebranding of the accommodation
• Capture uniform requirements for staff transferring
• Provide onsite system support to staff transferring to ENGIE on key systems such as Maximo, SAP and Coupa
• Raise orders through the Coupa system for all mobilization related requirements such as PPE, uniform, office consumables, tools etc.
• Raise purchase orders for reactive and planned works from service commencement
• Act as a ‘buddy’ to admin and helpdesk staff post TUPE transfer
• Provide support to the wider Mobilization team as required
• Attend meetings and take minutes where appropriate.

Required Knowledge, Skills, and Abilities

Comprehensive Administrative experience in a busy office environment. Sound organizational/co-ordination skills. Customer focused. Good interpersonal skills & telephone manner. Proficient use of Microsoft Office applications including Word, Excel and Outlook. Use of IT Systems such as Maximo, SAP and Coupa. Flexible approach to working.