Job Description

The role of the Buying Administration Assistant is to provide a comprehensive and professional support service to the Buying Manager/Director
In fulfilling his/her duties the Buying Administration Assistant must fully utilize his/her knowledge and initiative within the boundaries of the job description as described in the organization's Management System

• General administration, word processing, data entry and filing
• Ensure all manual and computerized processes and procedures and files are accurate and up to date at all times, including CBIS information
• Ensure that a polite and professional manner is maintained in all internal/external communications
• Contribute positively and constructively to the Buying Team
• Provide cover for colleagues where necessary
• Creating contracts and general purchasing administration
• Market/competitor analysis to identify gaps in our current product range and maintain low retails against competitors
• Communicating any changes to the product, contract, supplier information or retail changes, to the 13 regional depots across the UK & Ireland.
• Checking competitor retails, to ensure that Business' expectation of being the cheapest retailer in the market is being obtained and proposing new retails if this has altered
• Issuing and ensuring all supplier terms and conditions are adhered to
• Assist in design process including packaging
• Implementing and carrying out the tendering process and all relevant documentation including competitor information
• Create all product contracts and issue bulletins to regions in preparation of delivery
• Product queries, credits and returns
• Sample management
• Control buying records via CBIS ensuring information is up to date and accurate at all times
• Carrying out all administration duties for the category
• Can manage multiple projects whilst prioritizing
• Ability to work as part of cross functional team

Required Knowledge, Skills, and Abilities

Buying experience or experience in a similar administrative role. A good sense of urgency and adaptability under pressure. Ability to plan ahead and meet deadlines with a high level of personal organization. Strong attention to detail. Proficiency in excel and PowerPoint.