Job Description

• Support the IMG CMG Coordinator in ensuring that all secretariat functions are delivered including effective planning, resourcing, monitoring, reporting and risk management
• Attendance and secretariat support at meetings, specifically Case Management Group and Issue Management Group
• Liaise with internal colleagues at all levels of the organization
• Assist in the delivery of quality assurance including monitoring the delivery of case management plans, future planning cycle and agreed actions
• Working to tight deadlines and targets whilst managing a demanding administrative workload
• Ability to arrange a high volume of meetings at short notice
• Updating various action/tracker logs and tasks which are spreadsheet based and monitoring of group Outlook inboxes
• Proof reading and letter preparation to support the IMG CMG Coordinator
• Provide support to Senior Managers in the preparation of the Annual Report, Annual Review and monthly Chief Executive Officer Report to Board
• Monitor responses and delivery of lessons learned activity following finalization of Complex Casework
• Assist with ad hoc projects

Required Knowledge, Skills, and Abilities

Experience of working in a dynamic environment. Experience of minute taking. Ability to learn quickly and to think laterally and anticipate responses or actions in advance to ensure smooth workflow and follow up with the IMG and CMG Coordinator, Senior Managers or colleagues. Excellent planning and organizational skills with the ability to recognize and manage priorities. Ability to work with individuals at all levels of the Commission and able to strengthen existing relationships with external stakeholders. Previous experience working to tight deadlines and targets and managing a demanding administrative workload. Accurate typing ability. Fully conversant with Microsoft Word, Excel, PowerPoint, internet and Outlook to an intermediate level. Audio typing experience. Project management experience in an operational environment. Good working knowledge of regulatory environments/operations. Proven analytical skills with ability to summarize and communicate complex information and identify key points.