Job Description

Coordinate the day-to-day operations of site facilities at the Coventry office, ensuring processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity.

• Coordination of essential central services such as reception, security, maintenance, mail, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational in all locations.
• Assist with management of local Facilities and Administration budget, invoice review and tracking.
• Monitor use of Facilities Online System, responding to tickets and ensuring compliance with department metrics.
• Source and monitor suppliers, including ordering, stock control and distribution in compliance with procurement and purchasing policies.
• Support and compliance with Global Business Continuity program
• Responsible for a call-out system for emergencies or alarm-related calls. Implementation and compliance with fire safety procedures
• Coordination and Delivery of Facilities and Administration Induction for new employees
• Keep management informed of any issues within the organization that require attention.
• Assist with additional facilities-related projects for the department as assigned.
• Provides guidance and support to junior level team members.

Required Knowledge, Skills, and Abilities