Job Description

To deliver a high level of administrative support to the team, in line with the defined business activities, ensuring that all tasks are carried out efficiently and effectively, in accordance with the clients procedures.

Client Details

A leading global administration, management & corporate governance solutions business

Description

Timesheet

• Daily input of time on timesheet

CRM

• Review data and escalate amendments as required to maintain data integrity

Incoming/Outgoing Funds

• Prepare payment instructions including for online banking systems, with supporting documents for own

clients

• Understand the different requirements/process for payments for high risk clients
• Monitor for receipt of funds and providing confirmation when received

Correspondence

• Prepare basic general emails for review
• Prepare covering letters sending documents out and basic letters - ready for review

Billing

• Prepare BCF (billing control forms) and WIP (work in process reports) for team
• Send out invoices to clients
• Settle invoices

Filing

• Statutory filing (minutes) for team
• Mark up correspondence for filing and book-keeping

Meetings

• Scheduling meetings
• Meeting requests
• Observe at meetings (if requested)

Board Pack Preparation

• Producing reports
• Collating information
• Circulating

AML

• Requesting CDD documentation (under supervision)
• Understand what is appropriate and acceptable

Checklists

• Prepare (with assistance) for review:
• Draw down checklists
• Distributions checklists
• Investment checklists

Minutes

• Draft basic minutes and resolution (with assistance)

Diary

• Input tasks

Team Administration

• Schedule meetings
• Update team schedules/reports
• Update team specific spreadsheets/information

General

• Binding documents
• Scanning
• Photocopying
• Open, sort and distribute mail
• Arranging couriers

Profile

Qualifications

Sound academic background having achieved a 2:1 or higher from a top university.

Studying towards or a willingness to study for a professional qualification

such as:

• ICSA Certificate in Offshore Finance Administration
• STEP Foundation Certificate in International Trust Management
• Certificate or Diploma in Fund Administration
• ACCA/ACA

Experience

Previous office experience, preferably between 6 months to 2 years.

Knowledge

Working knowledge of Microsoft Office

A basic understanding of the local finance industry and regulatory

requirements in which we operate

Skills and Abilities

Excellent written and verbal English

A high level of accuracy with good attention to detail

Good time management and the ability to prioritise workloads

Personal qualities

Clear telephone manner

Team player

Flexibility

Appropriate office conduct and attitude to work

Motivation

Strong commitment to client service excellence

Proactive approach to work

Demonstrates drive

Desire to learn and to develop

Competence in carrying out their role and the tasks and duties associated with their role

Required Knowledge, Skills, and Abilities

Previous office experience, preferably between 6 months to 2 year.Working knowledge of Microsoft Office A basic understanding of the local finance industry and regulatory requirements in which we operate Skills and Abilities Excellent written and verbal English A high level of accuracy with good attention to detail.