Job Description

Atalian Servest is recruiting for a PPM Administrator who will have the responsibility to assist in ensuring that the client sites are compliant and are being maintained in line with legislation, industry guidelines and the contract maintenance regimes.

The role will require to support the PPM & Supplier Manager and the Maintenance Planner in generating Planned Maintenance and ensure that all necessary documentation from PPM tasks is always present in the management system.

The successful candidate will ensure all planned maintenance schedules are kept up to date and will also ensure all service records and certificates from Atalian Servest engineers are completed and retained on the management system and all follow-up works are raised.

You will be expected to be an organised individual and be able to prioritise work and work in an efficient way.

You will be able to have a good understanding of the KPIs and processes associated with your role and the other teams and work to these processes.

Duties will include, but are not limited to:

- To support the Maintenance Planning Team Leader to ensure that all properties & assets have the required level of planned maintenance and remain compliant.
- Undertake high-quality reporting in relation to PPM delivery and compliance certification. Review reports and co-ordinate with the helpdesk and account management team to resolve any gaps or issues.
- Maintain a robust and accurate asset database or asset information model across all client portfolios.
- Support the creation or update of asset lists and PPM planners for client contract mobilisation and change
- Ensure works following recommendations made in service reports or certification are generated
- Review certification for completeness and quality and escalate where required.
- Display that all certification from self-delivered tasks is checked for remedial work raised. Check all gaps in record keeping
- Ensure timely feedback of updates and information for the client
- Engage with subcontractor admin team and suppliers as necessary to proactively improve planned maintenance schedules
- Engage with subcontractor admin team and suppliers as necessary to proactively improve planned maintenance schedules
- Taking ownership to ensure the list of sites from clients that are being audited are distributed between the contract managers to carry out audits
- To assist from time to time contract managers and client auditors with audits potentially going to sites to assist
- Ensure all documentation required is sent to client auditors prior to the beginning of the month audits are being carried out by contract managers/client. Using the CAFM system to get this information
- Any other ad-hoc admin tasks as required by your line manager

What are we looking for from you:

- 3-5 years minimum experience in FM / Building Services industry.
- Application and configuration of CAFM systems, ideally Concept Evolution.
- Understanding of methodology used to build planned maintenance schedules.
- Understanding of contract delivery and commercial implications.
- High attention to detail.
- Methodical and procedure approach to problem-solving.
- Patient approach to work and communication style.
- Collaborative with stakeholders from different teams and organizations.

This role will require Security Clearance to NPPV/2, or Non-Police Personnel Vetting to Level 2 to be undertaken

Hours and Environment

This position will be based from the Docklands Atalian Servest regional office; however, the role holder may be required to travel to other offices and client sites as required.

Core working hours for this position are from 08:00 until 16:30, Monday to Friday, depending on business/team requirements. However, flexibility will be expected regarding hours of work, to suit the needs of the business and team.

A bit about us:

If you love what you do and want to be part of something special, we would love to hear from you! Click apply and we will be in touch soon...

We offer excellent career and development opportunities, as an organisation thats proud of its' great people - we believe in the opportunity to recognise and share success. To find out more please visit our website.

Atalian Servest is an equal opportunity employer and relies on diversity to deliver on our goals. We actively encourage applications from talented and qualified individuals regardless of race, gender, national origin, religion, sexual orientation, disability or age.

Required Knowledge, Skills, and Abilities

- 3-5 years minimum experience in FM / Building Services industry. - Application and configuration of CAFM systems, ideally Concept Evolution. - Understanding of methodology used to build planned maintenance schedules. - Understanding of contract delivery and commercial implications. - High attention to detail. - Methodical and procedure approach to problem-solving. - Patient approach to work and communication style. - Collaborative with stakeholders from different teams and organizations.