Job Description

The role of the Office Manager is to is to deliver effective, efficient and confidential support to the Director’s and Architectural Studio.

Duties will include:

· Planning and organizing meetings, events, travel and accommodation to meet defined requirements and best value.

· Take minutes from meetings run by architects or other staff where required.

· Coordinate and administer recruitment activity within the business.

· Carry out delegated activities, such as authorizing purchases, holiday requests etc., on behalf of managers.

· Facilitate, coordinate, record and check budget and day to day expenditure to ensure compliance with policies and procedures and enable effective financial reporting and control.

· Plan, coordinate, administer, monitor and report on health and safety processes and requirements to meet statutory and corporate standards and help to promote a safe working environment, including COVID risk assessments and updated working policies.

· Check and arrange for IT, office equipment and supplies in line with policies and procedures to meet defined requirements for office.

· Plan and co-ordinate office stationery, printers and other staff requirements.

· Inward/outward post (Minimal).

· Office administration duties/telephone duties.

· Project financial management & Project Resource Planning.

· Monthly Invoicing / Project Hours reports.

· Petty cash.

· Weekly and monthly reporting.

· Produce individual staff reports on efficiency.

· Open up and lock up office premises adhering to security procedure

· Follow and adhere to company H&S policy and risk assessments

· Maintenance and internal auditing of the ISO 9001 and 14001 certifications, including updating or flow charts and procedures.

Schedule:

• Monday to Friday

Work remotely:

• No

Required Knowledge, Skills, and Abilities

You may also be asked to work occasionally from a location other than that specified above. Additionally, the job description will be updated from time to time. Experience: Office Manager Role or similar : 5 years (Preferred). Education: GCSE or equivalent (Preferred).