Job Description

Main Responsibilities and Objectives:

Specific Responsibilities and Objectives:

• Continually monitor and review varying reports and information for the following areas, providing recommended corrective actions where necessary:
• Maintain depot legal compliance in line with company procedure and legislative requirement
• Pro-active coordination of employee records, ensuring compliance is supported via internal training provision
• Proactively manage labour resource vs forecasted requirements to ensure customer demand is satisfied and that resourcing costs are in-line with budget.
• Manage payroll processing for all core employees and manage queries effectively with escalation where required
• Support Manager in meetings with note taking and circulation of minutes and actions, including all people related/HR meetings.

Interface with the operational and stock & admin departments across the region to provide accurate information for the following items:

• Upkeep of labour resource and capability planning
• Payroll processing using company reporting platforms i.e; iTrent
• Absence management and return to work
• New starter and leaver details
• Warehouse colleague holiday request submissions
• Shift pattern variations such as swaps and / or overtime
• Providing information and support to the management team to enable the planning and management of depot payroll, (including the projection of weekly resource levels through the capability planning tool)
• Co-ordinating the recruiting and retaining of Warehouse colleagues (Including uniforms and induction process, disciplinary, grievance and exit interview process)
• Ensuring all personnel files are up to date incorporating licence validation, personal details, completed training
• Validating all weekly labour cost through payroll management and prepare them for authorisation
• Ensuring all training needs are met (including inductions, re-training, SSW and annual appraisals)

 

• To support in the management of the workforce ensuring all employees are engaged on activity to ensure full labour capability
• Ensure records are correctly completed and maintained in accordance to the procedure
• Support and manage all aspects of depot performance to achieve or surpass expectations and KPI's.
• Promote company Health & Safety and employment policies within the warehouse operation.
• Collaboratively work with and take ownership for site along with the management team to ensure audit KPI’s are met
• Ensuring all personnel files are up to date incorporating right to work validation, personal details, completed training
• Ensuring all deliveries are logged
• Raising POs
• Access to relevant paper and electronic medium references required to develop audit programmes, confirm compliance, and for continuous improvement of the management systems.

Qualifications: Core

• IT Literate including Microsoft word, excel and outlook.

Desirable

• ESL Accident Investigation Process
• ESL Disciplinary training
• Working knowledge of key ESL Systems
• Working knowledge of WMS

 

Required Knowledge, Skills, and Abilities

Must have at least 2 years Administration experience. Proven track record in Warehousing & Logistics industry Demonstrable experience of successful resource management Excellent organisation and communication skills Previous experience of payroll processing and management Proven track record of working to clearly defined service delivery KPI's Excellent understanding of Health and Safety processes Energetic and has a natural desire to generate and drive improvements Good people engagement skills, self-driven, positive can-do attitude. Excellent communication and interpersonal skills in a customer facing environment Thrives in a fast paced, challenging and dynamic environment Excellent Analytical skills. Uses data to inform decisions and direct activity Able to form and build strong relationships quickly Excellent Microsoft Office knowledge including Excel, Word & PowerPoint Able to positively collaborate with others Able to manage own time and is able to prioritise workload. Has a passion to learn, ask questions and challenge the status quo