Job Description

We are looking for a multi-lingual with English, French and/or German fluent language skills, reporting to the EMEA Shared Services Team Leader and working as part of the European AP team you will be efficiently and accurately processing EMEA vendor invoices in accordance with company policy and procedures. Maximizing efficiency of payments to vendors by promptly resolving exception, query resolution and escalating obstacles.

Supporting business process by contributing to regular exception reporting and performance reporting.

Key Job Responsibilities include:

• Direct vendor invoices to appropriate workflows and perform quality assurance to ensure that invoices contain all information required for timely and accurate entry and processing.
• Sending/receiving non-purchase order invoices for approval

Appropriate coding information to be assigned to non-purchase order invoices

• Enter invoices through matching purchase order system or enter as non-purchase order invoices and prepare for approval steps
• Ensure proper VAT accounting is being generated through incoming vendor invoices for various fiscal representations in Europe.
• Stakeholder management and escalation process, both internally and externally adhering to internal SLA’s
• Accurate capturing and recording of exceptions – Exceptions management
• Troubleshooting and root cause analysis
• Exception reporting e.g. Blocked invoices
• Resolve payment run exceptions
• Prompt resolution of invoices to enable payment on time
• Raising vendor modifications, timely and accurately to the Global Master Data Team
• Respond to supplier payment reminders and reconcile statements
• Respond to vendor and internal queries and provide complete resolution to issues.
• AP performance reporting
• Adherence to the monthly and annual close process timetables
• Creation of listings of invoices to accrue for Controllers
• Providing copy invoices for auditors of European entities
• Annual repatriation of invoices to European home countries following financial audits, until digital storage fully implemented

Working Hours: 36.25 hours Monday to Friday

Salary guide: £28k to £31k Depending on experience

Benefits:

• Company pension
• On-site parking

Schedule:

• Day shift
• Monday to Friday

Work remotely:

• No

Required Knowledge, Skills, and Abilities

Experience in large corporate environment and in a high volume accounts payable unit. Pan-European experience. Language Skills English, French and/or German. SAP accounts payable processing. SAP Indirect and Direct Procurement knowledge. Knowledge of requirements for calculation for regional vat purposes. Good working knowledge of Microsoft Office (mainly Outlook and Excel). Strong verbal and written communication skills. Strong organizational skills. Ability to organize and manage multiple tasks and attention to detail. Experience: SAP accounting: 2 years (Required). Accounts Payable: 2 years (Required). Language: French (Required). German (Required).