Job Description

Accounting, HR Support and Office Administrator

Requisition Number

1787

Location

UK - Hayes

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Job Brief

The Accounting, Human Resources and General Administrator for UK & Ireland manages all local Personnel Administration, Accountancy, Payroll, Office Management, and related tasks for the UK and Ireland office.

 

This is a full-time position, office-based in our offices in London.

Responsibilities:

• Reference contact for customers and providers when they initially get in touch with Candela, to re-direct to appropriate teams

• Works with the Accountant for UK based in Madrid offices, for:

  • Accounts payable management through ORACLE:

    • reception and registering of invoices in the system

    • Travel and expenses: verify compliance with policy, register in the system

    • Vendors and Employees master data: create and maintain in the system

  • Accounts receivable management through ORACLE:

    • Track collection of customers’ payments timely

    • Follow-up if payments are overdue

    • Coordination with Madrid offices in order to implement policy over payment terms offered to the customers.

  • Support with month-end accounting tasks related with closing

• General Administrative activities and Office Management, including landlord contact, maintenance, petty cash, etc.

• Personnel Management support (reporting to EMEA Regional HR Director) for local onboarding of new employees (including maintaining HR Database for UK & Ireland employees, preparing IT equipment, hard copies of documents, filing, and local benefits setup). Car fleet (renting, contract renewals) in coordination with HR Madrid offices.

• Organization and coordination of events in UK sites (in collaboration with Marketing, Clinical, Sales, Service)

• Report monthly changes to Payroll provider, for payroll preparation (vacations, sickness, new employees, departing employees, changes in pay, commissions as calculated by the EMEA Accounting team, in Madrid offices).

• Travel coordination support when required (Book and modify reservations for Service technicians in the field)

 

 

Educational & Competencies Requirements:

• Minimum 2 years of experience in administration/accountancy/basic HR support/office management

• Languages: English: Full business proficiency.

• Good knowledge of MS office /outlook, etc.

• Administration, accountancy, or commercial education preferred. Personnel administration experience and Labor law knowledge highly valued.

• Customer-oriented, polite and engaging approach

• Able to deal with pressure and turn eventual hostile calls into proposals to fix issues, negotiating internally for solutions

• Friendly and easy to approach, with a can-do attitude.

• Flexibility through peaks of work (monthly closings, payroll cycle)

• Accuracy & attention to detail

• Prioritization skills

• Experience working in a matrix environment (reporting abroad, to main offices in Spain where both the EMEA Finance Director and HR Director are based)

• Dotted line to Country Manager France, UK & Ireland

• Self-starter, proactive

Required Knowledge, Skills, and Abilities

• Minimum 2 years of experience in administration/accountancy/basic HR support/office management • Languages: English: Full business proficiency. • Good knowledge of MS office /outlook, etc. • Administration, accountancy, or commercial education preferred. Personnel administration experience and Labor law knowledge highly valued. • Customer-oriented, polite and engaging approach • Able to deal with pressure and turn eventual hostile calls into proposals to fix issues, negotiating internally for solutions • Friendly and easy to approach, with a can-do attitude. • Flexibility through peaks of work (monthly closings, payroll cycle) • Accuracy & attention to detail • Prioritization skills • Experience working in a matrix environment (reporting abroad, to main offices in Spain where both the EMEA Finance Director and HR Director are based) • Dotted line to Country Manager France, UK & Ireland • Self-starter, proactive