Job Description

RESPONSIBILITIES:
Sales Orders:

• Process orders received, in accordance with company procedure and our standard conditions of sale and delivery latest issue, from customer order form/letter/fax/verbal (subject to written confirmation) to be entered onto the computer.
• Validate with credit control and liaise with Credit Controller as necessary.
• Generate picking list and pass to Stores Controller with dispatch documents for packing.
• Update/validate data from the picking list and generate invoices/delivery note. Organize carriage on behalf of customer if and when required.

Sales Back Orders:

• Generate outstanding orders list
• Validate against current stock
• Access standard order procedure and clear back orders

Standard Stock Orders:

• Generate 'Below Minimum Level' report weekly/daily, if required.
• Generate orders in the most efficient way
• Input order data on computer
• Apply the standard procedure for interim and non-stock orders.

Computer Data Maintenance:

• Input new parts prices as necessary in accordance with company's up-to-date pricing guidelines.
• Amend locations as necessary.
• Amend stock holding to ensure correct levels are maintained to suit stock flow.

Stock Availability (parts ordered against parts supplied):

• Ensure that the business achieves availability of spare parts ex-stock in line with objectives and report monthly with variations by product and customer (target level 90% - subject to regular review).
• Liaise with customers and sales on forward planning.

Stock Levels in Pound Sterling Value:

• Maintain optimum stock levels by proper use of maximum/minimum levels and re-order quantities.
• Ensure we achieve overall stock-turn ratio objectives based on 1/4 of annual sales volume and monitor individual stock-turn ratios.
• Identify problems and minimize slow moving and obsolete stock on regular basis. Report monthly.

Required Knowledge, Skills, and Abilities