Job Description

Principle duties and responsibilities:

• Monthly payroll administration, including collating payroll data, issuing payroll cut-off information to management, data-entry of information onto payroll system and submission of final payment details to Finance for payment, in line with relevant cut-off dates
• Ensuring payroll is administered in accordance with company processes and controls with a 100% accuracy target
• Administer accurately the payments for furloughed employees including variations within the month
• Main point of contact for all payroll related queries, ensuring these are dealt with efficiently, in a timely manner and to accurate calculations
• Ensure that the payroll system is accurately updated with all SMP, SSP, ShPL and other absence types and that payments are calculated in line with the Company's enhanced offering
• Accurately administer the buying and selling of annual leave payments/deductions, Season Ticket/Gym Membership Loans in accordance with Company policy
• Update the payroll system monthly in accordance with changes that are applicable to deductions for increased benefits in line with the Company offering of private medical insurance
• Calculate accurately daily and hourly rates for overtime and zero hour contract workers (via timesheets and overtime sheets) to ensure that pay is administered within the month of activity
• Run regular payroll reports, checking for errors, omissions prior to submission for .txt file report
• Run the monthly .txt file report, checking that all entries are correct before confirming that the payroll can be run
• Submission of timely pay advice notices on the relevant HR/Payroll portal
• Produce all end of year payroll documents
• Administer annual P11D submissions accurately and on time
• Produce annual P60s and P45s for all staff leavers accurately
• Preparation for the annual Company audit in relation to payroll documentation
• Inputting new starter details on the HR/Payroll system
• Liaising with Government bodies and keeping up to date with new payroll legislation and compliance and ensure changes are managed efficiently in the systems
• Identifying areas where improvements can be made and suitable recommendations towards changing the payroll procedures are put forward for consideration
• Production of regular reports to a high standard of accuracy and presentation when required

Compensation, Benefits, Reward & Pension

• Administrative support for annual pay review cycle
• Provide data for compiling the pay review spreadsheets
• Provision of documentation to employees on notifications to changes in compensation, benefits, reward and pensions, ensuring accuracy of data
• Support annual benchmarking process and ad-hoc job pricing requests
• Day to day benefits administration for all contractual and non-contractual company benefits such as private medical, Death in Service, employee assistance programme, and long service awards (not exhaustive)
• Enrol employees onto the range of company benefit schemes and update the various providers
• Assist with the annual renewal of company benefits including compiling annual renewal data and participating in provider reviews
• Act as point of contact for all benefits, compensation and pension information
• Ensure all benefits information and policy documents are up to date and where applicable on the internal intranet
• Day to day pension scheme administration for all employees, including monthly upload of pension data and adding new joiners to pension portal, removing leavers in a timely fashion
• Ensuring that employee requests to save through the pension provider are administered timely and in accordance with product arrangements
• Conducting audits on the pension payments regularly to ensure accuracy of payments
• Liaising with all compensation, benefits, reward and pension providers to retain our positive relationship

Essential Criteria:

• Qualified with CIPP and/or equivalent
• Recent, proven experience in Sage 50 Payroll
• Pension auto-enrolment and management of company pension scheme
• Excellent attention to detail and high standard of accuracy, numeracy and literacy essential
• Ability to work with a confidential manner
• Good MS Office Skills, with particularly high standard of Excel. Proficiency in Word and PowerPoint.
• Good organisational skills with the ability to prioritise conflicting tasks and execute work in hand to a high standard
• Ability to communicate internally and externally and across all levels and to present information to a high standard
• Comfortable working as part of a team as well as being self-motivated to work on own initiative and capability of working with minimum supervision
• Comfortable with taking instruction

 

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

Required Knowledge, Skills, and Abilities

• Qualified with CIPP and/or equivalent • Recent, proven experience in Sage 50 Payroll • Pension auto-enrolment and management of company pension scheme • Excellent attention to detail and high standard of accuracy, numeracy and literacy essential • Ability to work with a confidential manner • Good MS Office Skills, with particularly high standard of Excel. Proficiency in Word and PowerPoint. • Good organisational skills with the ability to prioritise conflicting tasks and execute work in hand to a high standard • Ability to communicate internally and externally and across all levels and to present information to a high standard • Comfortable working as part of a team as well as being self-motivated to work on own initiative and capability of working with minimum supervision • Comfortable with taking instruction