Job Description

We are looking for a competent Executive Secretary to support high-ranking officials in our company.

You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities.

It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

• Maintain electronic and paper records ensuring information is organized and easily accessible
• Handle confidential documents ensuring they remain secure
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Required Knowledge, Skills, and Abilities

Proficient in “back-office” software. Outstanding communication and negotiation abilities. Excellent organizational and time-management skills. Proven experience as executive secretary or similar administrative role. Integrity and confidentiality.