Job Description

The successful candidates must have excellent organization, communication and interpersonal skills, and the ability to work well in a fast paced and busy office environment. You will be hands on, committed and able to work as part of a team whilst using your own initiative to get tasks done.

The main activities of this role will include:

• Deliver and collect internal and external boxes from all departments
• Prepare outgoing mail for dispatch, to include completing the necessary documentation.
• Printing, scanning and recording of incoming correspondence and attaching their digital files to existing records or creating new records as appropriate
• Keep accurate records of all files archived, billed or posted
• Maintaining INDIGO electronic filing system accurately
• Responsibility for maintaining and distributing stationary supplies
• Covering Reception duties
• Any other reasonable tasks required by Senior Management or your Supervisor.

Required Knowledge, Skills, and Abilities

The essential requirements for this role are: To be able to manually collect and deliver heavy and bulky items (up to 11kg), on a daily basis. This may involve carrying items up or down steps when there are no lifts available. To be able to stand for long periods whilst operating the scanning inserter machine or printing documents. To be able to sit for long periods whilst opening post, scanning and indexing documents. The successful candidate must have:- Good verbal and written communication skills. The ability to work as part of a team to agreed standard and deadlines. Organized and flexible approach to work with the ability to work well under pressure. Experience of operating an electronic document management system. Previous experience of working in a Post Room environment. Understanding of and commitment to Equal Opportunities. Understanding of and commitment to Health and Safety.