Admin
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United Kingdom - England - Attleborough -
Job Description
Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
Duties
- Communicates with relevant agencies to produce travel itineraries for business directors and employee events
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Manages correspondence by answering emails and sorting mail
- Assists in planning and arranging events, including organizing catering
- Handles expenses and billing cycles
- Manages reception area and looks after visitors
- Answers phone calls and transfers them as necessary
- Drafts, formats, and prints relevant documents
- Maintains stock lists and orders office supplies as needed
- Manages staff expense requests
- Interacts with directors and carries out their requests
- Creates agendas and takes meeting notes
- Assists in purchase orders and invoicing
- Maintains accurate records for employee holiday requests
- Manages outgoing post and records data on special deliveries
- Photocopies and files appropriate documents as needed
- Attends workshops and conferences when requested
- May take care of website functions and social media profiles
Required Knowledge, Skills, and Abilities
Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritization and Organization Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask