Job Description

As the Facilities Administrator you will be responsible for:

• The day to day organization of the site administrative and organizational tasks
• Supporting all areas of the business in general affairs such as maintaining stationary suppliers/ stocks, office equipment and sundry supplies
• Managing the Company vehicle fleet according to internal policy with timely renewal of vehicles
• The business annual insurances policy renewal ensuring Company meets legal requirements
• Administering Employee benefits packages such as lunch allowance, PMI, GIP, travel insurance in line with MPE-UK policy; enrolling new joiners, ensuring compliance and manage the annual renewals process
• Booking the invoices on the system (SAP), assist the manager for the budget control
• Taking care of office supplies, relation to service providers, business and personal contacts, potential vendors and relations; – Organizations of meetings, business trips, hotel and flight bookings, catering, lunches
• Arrangement of special events and occasions, in cooperation with the site President and the HR officer
• Assisting with administration of bid paperwork

In return the Facilities Administrator will receive a basic salary between £21,000 – £22,000 plus an annual lunch allowance of £1610. Alongside the basic salary, benefits include a free car parking Private Medical and access to Company Car Lease Scheme after probation. Working hours are Monday – Thursday 9.00am – 5.30pm, Friday 9.00am – 2.00pm.

Required Knowledge, Skills, and Abilities

The successful candidate for the role of Facilities Administrator will have: Excellent communication and coordination, internally and externally. Team worker, positive and cooperative attitude. Able to maintain confidentially. Strong organization skills. Committed, driven and tenacious. Takes a hands-on approach. Self-starting ability. Ability to meet tight deadlines. Dedicated and flexible approach.