Job Description

Programme Support Associate Job Role

- Responsible for overseeing the day-to-day governance of the project to ensure compliance with ESF terms and conditions.
- Work with project staff to put in place systems to collect and collate information from project partners and participants re project deliverables in order to feed this information into ESF returns process. 
- Facilitate and manage ESF audit visits as required. 
- Ensure compliance with ESF audit requirements including document retention. 
- Monitor progress against the project output requirements.  
- Acts as Secretariat to the Project Board and the Future Skills Group.
- Oversees all aspects of financial reporting, using Xero electronic accounting system to record income and expenditure for ESF project under specific fund heading. Also includes:

- Develop and implement staff timesheet to record ESF match funding. 
- Manage accounts receivable and payable for the ESF project.
- Review and process reimbursements.
- Prepare budgets as required. 
- Keep records of invoices, payments, and timesheets. 
- Identify and address account discrepancies.
- Report on financial projections (e.g., liquidity and cash flow).
- Prepare and submit ESF returns. 
- Facilitate and manage quarterly ESF Financial Verification visits as required.

Qualifications & Experience

- AAT part of fully qualified.
- Proven Finance experience is essential.
- Previous auditing experience desirable.

Key Skills & Behaviours

- Attention to detail. 
- Problem solver.
- Excellent Verbal and written communication skills.

Required Knowledge, Skills, and Abilities