Job Description

My client is a specialist Construction, Civil Engineering and Facilities Management company who is looking to appoint an Administration Manager to their Coventry location.

Duties are as follows:

• For all correspondence, reports and information: prepare, sort, maintain (both electronic and hard copy), copy and communicate as required. Draft responses to correspondence and brief manager.
• Ensure that all office facilities and consumables are provided and maintained in an organized manner.
• Ensuring that the management of general administration is coordinated on a daily basis to ensure that your office runs smoothly and all paperwork is kept accurately filed and stored resulting in a tidy office / environment.
• Determine and define work priorities, keeping your team informed, in order to maximize the use of your time
• Support site team in preparation of correspondence and reports.
• Implement the Office Systems including training and administration.
• Maintain and manage diary schedules for your Manager(s) daily and ensure that all meetings are held within the timescale, with necessary paperwork prepared and issued in advance
• Liaise with Travel Agent to book hotel and travel in line with business need and travel policy.
• Planning and coordinating travel itineraries to enable your Manager(s)' stay to run smoothly and according to plan.
• Effectively plan, organize and where appropriate implement functions/ events/ conferences within budget
• Take minutes at meetings, transcribe and accurately present them back to the meeting, in particular identifying actions and bringing issues to the appropriate persons attention
• Identifying actions from previous meetings, in advance, and bringing it to the appropriate person's attention.
• Preparation and distribution of all papers, in advance of the meeting, so that all attendees are able to prepare and have the relevant paperwork so that the meeting runs smoothly.
• Typing of correspondence, possibly dictation, photocopying, faxing, etc and ordering stationery.

Required Knowledge, Skills, and Abilities

Expert experience in Microsoft Office suite and education level at Level 5. Relevant Experience: Must have experience in performing PA duties to Director level and effective management of a team of Administrators under them.