Job Description

Responsible for all office management & executive assistant support you will have worked in a similar role previously and be conformable with the below duties whilst working in a fast-paced challenging environment.

Duties of the Office Manager - Part Time will include:

• You will support the business with the management of its contracts and services for the office building, eg. cleaning, building maintenance, security access
• Supporting the business with desk planning and office configuration to ensure a safe working environment, but also ensure that the space available is capitalized
• Assisting the directors & SMT with preparation for monthly board meetings. This includes scheduling board meetings, preparing agendas, collating and circulating the board papers for discussion, and taking the minutes
• Facilitating weekly management meetings with the heads of function across the company; scheduling the meetings, preparing the agenda, collating and circulating any materials for discussion, and taking the minutes
• Supporting the business with maintaining adequate stock of office equipment, e.g. stationery, printer paper, toner ink, kitchen & bathroom supplies
• Supporting line managers with onboarding and off boarding of staff, by providing a HR administrative function where needed that is in line with the agreed process
• Supporting line managers with administrative aspects of day-to-day people management, and ensure that documents are filed correctly on the HR system
• Administrative responsibilities of the HR system, employee benefits portal and the outsourced HR advisory service; working alongside the HR Manager
• Responsible for the design and implementation of health and safety policies; maintaining a log of all health & safety tasks
• Ensuring the business complies with any government legislation or guidance on safe working during a pandemic

Required Knowledge, Skills, and Abilities

Experience as an efficient and comprehensive PA or Office Manager to senior management. Ability to liaise with multiple stakeholders and manage expectations, across various levels.