Job Description

Account Manager Duties

• Completion of weekly and Monthly Payrolls for all employees
• Overseeing Credit control, Purchase and Sales Ledger
• Management of Accounts Assistants
• Preparation of Month end Management reports
• Preparation of VAT Returns, CIS Returns, P60s and all HMRC Submissions
• Processing expense payments
• The daily /weekly management of cash flow projections
• Dealing with finance related queries via telephone and email

Daily Tasks

• Bank Statement;
• Print using previous day to current day and post any nominal transactions to sage
• Update Cash flow and check receipts/payments
• Reconcile Bank Statement to Sage bank account
• Emails;
• Print all purchase / sub-contractor invoices off and pass Accounts Assistants to process on internal system and Sage
• Reply to any queries
• Sales Invoices - Check if any invoices or certificates on interface system need importing into Sage accounts.

Weekly

• Update Cash flow for the week and send to Operations Director
• Prepare debtors report for Accounts Assistant for making credit control calls.
• Obtain supplier and subcontractor payment list from Accounts Assistant for review before sending to Operations Director
• Process Supplier / Subcontractors on Sage with remittance advice emailing out to all by end of play Wednesday
• Weekly wages need processing on Sage Payroll as per Wage distributed to employee’s via email or post
• Process NEST pension figures from Sage payroll and transfer Weekly payroll figures using Nominal link from payroll into Sage 50 accounts
• Input resource weekly wages spreadsheet produced by Commercial Assistant into projects.
• Allocate all receipts to Sales ledger to enable an up to date Debtors report to be printed and issued

Monthly

• Monthly payroll following same follow on process as weekly wages i.e. NEST pensions, distributing pay slips and allocating by project
• CIS Monthly Statements need processing on Sage and all Monthly Statements need emailing out to Sub-contractors
• P32 to ensure you have the correct figures to include in the Cash flow
• HMRC payments
• Reconcile balance sheet accounts on Sage
• Arrange cut off dates for Sales ledger each month with Operations Manager to ensure the correct invoicing is dated and falling into the correct period and obtain WIP figure from Operations Manager at cut off
• Assure Accounts Assistants are aware of the cutoff date for ensuring all Purchase invoices are entered into Sage for the month
• Sage Profit and Loss / Balance Sheet - Check nominal codes monthly for any invoices which have prepayments
• Input any Accruals and Prepayments before printed Cost Centre Profit and Loss Accounts and Company Balance sheet
• Management Accounts - Input monthly overhead resources by project into Sage 50 to allow Management reports to be analyzed by project and also by cost Centre by External Accountants

Quarterly

• Ensure everything for the quarter has been entered into Sage before processing HMRC Quarterly VAT return

Working Hours are Monday to Friday, 8AM to 5PM with one hour lunch break - 40 Hours per week

28 Days holiday including Bank Holidays

Schedule:

• 8 hour shift

Work remotely:

• Temporarily due to COVID-19

Required Knowledge, Skills, and Abilities

· Experience of working in a similar role · Experienced with SAGE 50 and SAGE Payroll · Be AAT accredited · Experience of working in a similar role · Experienced with SAGE 50 and SAGE Payroll · Be AAT accredited Customer Service and Excellent Telephone Manner · Background in Property Services and Maintenance is preferred · Accurate data entry · Commitment to recognizing diversity and promoting equality and diversity in all aspects of service delivery · Ability to work under pressure