Job Description

Daily Tasks:

• Run off bank statements and post entries to reconcile bank balances
• Help answer telephones
• Post job sheets and purchase orders on to the MIS system and then back on to the spreadsheet
• Raise Sales invoices
• Deal with accounts queries from Suppliers / Clients

Monthly Tasks:

Payroll:

• Collate time sheet information
• Calculate overtime
• Calculate expenses
• Enter time sheets and overtime onto Sage payroll
• Print off relevant reports
• Enter information onto spreadsheet, ready for payment
• Distribute payslips
• Post relevant journals
• Post pension details
• Enter and post expenses onto the spreadsheet

Journals:

• Work out and post journals

HMRC PAYE:

• Run off reports and reconcile relevant accounts and pay when due, monthly

HMRC VAT:

• Reconcile Monthly and run various reports and file, ready for payment quarterly

Purchase Ledger Payments:

• Run creditors list and reconcile against purchase invoices
• Calculate and list direct debit payments and sundry payments that will fall due, together with any monies due and pass to Director for authorisation and payment
• Make payments when due and send relevant documentation

Barclaycard:

• Reconcile Barclaycard statement
• Post and allocate invoices

Petty Cash:

• Post Petty Cash receipts

Credit Control:

• Chase up debtors for overdue invoices
• Send out statements
• Provide Sage Management reports ( P&L / Balance / Debtors / Creditors

Required Knowledge, Skills, and Abilities