Job Description

·Typing up quotations and inputting data onto company system

·Gathering data and preparing on behalf of manager for meetings.

·Creating case studies including sorting through job photos.

·Providing company updates for social media and the website.

·Sending case studies to suppliers for them to publish and input onto their monthly newsletter.

·Sorting samples and ordering more from suppliers and passing the mix sheets to the storeman for him to make more samples when required.

·Pricing up projects when required, including contacting the client once the enquiry has been received, creating job cost and sending price to client via email.

·Retrieving job files from Archive as instructed and putting them back.

·Posting samples to clients and inputting details onto 'Samples Sent’ in shared.

·Resizing of photos for team to send via email.

·Sorting through completed job pictures to input into 'Colour Bound Examples’ in shared.

·Sending official quotation documents to clients via email.

·Updating all chase up correspondence onto the financial spreadsheet or company specific spreadsheet.

·Printing out large tender documents when required.

·Liaising with clients via telephone to follow up on quotations sent in confident telephone manner

·Personal Assistant to the Director

·Screening of phone calls

·General ad hoc duties as required by the company

·Other such reasonable duties as instructed

Required Knowledge, Skills, and Abilities

·Previous administration experience within the construction sector would be beneficial AND candidates who have an operational background will be considered automatically ·Previous office administration experience within a similar role ·Highly computer literate in all Microsoft office applications (Word, Outlook, Excel) ·MUST be a car owner / driver ·You MUST be available immediately! ·Highly organised and professional in approach with a keen eye for detail ·Assertive and proactive in thinking and approach ·Robust, committed and commercially minded ·Flexible and able to adapt to the needs of continuously shifting goals ·Excellent interpersonal skills with all levels both internally and externally