Job Description

You would be responsible for providing administrative support to a busy team of property manager's as well as working closely with the fabulous head of department. This is a vibrant company with a huge presence in the property sector. They offer a fun working environment and great career progression.

Key Responsibilities:

• Providing administrative support to the Property Managers and Head of Department
• Carrying out general office duties including answering the phone, filling, scanning and sending documents
• Dealing with phone, postal and email enquiries where possible or re-directing to the appropriate party/parties
• Preparing correspondence as requested to include dictation, copy typing and meeting minutes
• Facilitating meeting organisation to include venue booking, diary management, and the preparation of meeting packs
• Inputting system data accurately and efficiently where required
• Liaising with contractors, clients and on-site staff on a regular basis to ensure the efficient and effective resolution of enquiries, queries and problems
• Maintaining records of on-site staff rotas and check in with on-site staff daily, assess need for any temporary cover and issue instructions
• Issuing quote requests and work orders to contractors, follow-up on outstanding work orders and chase supplier invoices
• Monitoring insurance claims and liaising with all parties as necessary
• Maintaining records of maintenance contracts, statutory inspections, Health & Safety documents etc. and advising the Property Managers of renewal dates
• Assisting with purchase invoice codings where possible and monitoring invoice authorisations
• Providing meter readings for all properties to relevant suppliers
• Undertaking the administrative work of tendering processes and S20 consultations
• Collating legal packs and case papers
• Carrying out any other ad hoc administrative tasks commensurate to the role as requested

Hours: Monday- Thursday 9.30am-5.30pm and Friday 9am-5pm

Required Knowledge, Skills, and Abilities

You will be a strong multi-tasker, have exceptional administration skills with a focus on attention to detail as well as being a team player and having a happy to help attitude. A big smile and a bubbly personality is a must.

Property experience is not essential but proven and current administrative experience is a must.