Job Description

The post holder will play a key role in the delivery of an effective and efficient procurement service to customers ensuring value for money and compliance with Finance and Procurement policies and procedures and updating the Financial Management System (Agresso).The post holder will have regular day to day interactions with a range of internal and external stakeholders including colleagues, customers, stakeholders and visitors.

The role is based at the SPS College in Polmont, however there may be a requirement for the post holder to work from home.

Responsibilities

Work with colleagues and customers to define specifications and requirements of goods and services which meet the needs of the college, ensuring value for money and that relevant Finance and Procurement policies and procedures are followed.

Ensure requisitions are completed prior to placing business with suppliers in accordance with procurement and finance policies.

Accurate and timeous processing of purchase orders, goods receipt and invoices to meet payment deadlines.

Contribute to the completion of financial month and year end reconciliations and reports.

Communicate clearly and effectively with contacts including colleagues, customers, stakeholders and visitors taking cognizance of context, nature of contact and using the most appropriate medium.

To priorities and plan your work to meet locally agreed objectives and timescales; managing time and resources, being flexible and supportive and taking cognizance of other colleagues' objectives and timescales.

Required Knowledge, Skills, and Abilities

This identifies behaviors and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviors, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role. Five National 5 qualifications, including English and math/Arithmetic or equivalent qualifications or relevant experience. Essential Experience of working in a Finance/Procurement function including using a computerized financial management system. Essential Experienced and competent in the use of Microsoft Office packages including Excel, Word and Outlook. Essential Well-developed oral and verbal communication skills across a wide range of media including email, telephone and face to face communication. Essential