Job Description

Providing EA/Legal Administration support to in-house legal including document preparation with Commercial Property/Employment focus, audio transcription, diary management and client telephone liaison, ad hoc support to asset managers and general office administration and management.

• Typing of legal documents including leases, licenses and other ancillary documents
• Typing of letters and other correspondence in standard `house style` and/or from audio dictation
• Assisting in the provision of a comprehensive, quality service to clients of the firm's Commercial Property and Employment Department
• Liaising and working remotely with the legal teams, accounts department and administrators in other offices
• Providing practical assistance to the Commercial Property departmental fee earners in areas such as ordering searches, preparing registration forms, LBTT submissions, discharges and straight forward dispositions
• Helping fee earners from both departments with opening files, the preparation of letters of engagement and fee notes, carrying out risk assessments, dealing with fee earner postings, credit balances and file closing, assisting with the preparation of marketing materials and tender submissions
• Logistics for internal and external meetings including meeting room organization, refreshments, travel arrangements etc.
• Any other ad hoc admin tasks as and when required

Required Knowledge, Skills, and Abilities

The successful candidate will have previous Commercial Property/Employment experience and be comfortable working in a fast paced, deadline driven environment. You will have fast and accurate typing skills and a good working knowledge of Microsoft Word, Excel and Outlook and should also be comfortable using a case management system. Good interpersonal and communication skills are also required as well as a methodical approach to work with high attention to detail and prioritization skills.