Job Description

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Overview

Job holders within this Group Profile are focused in a particular specialist administrative area, using their specific qualifications or experience.

These roles are non-operational with no line management responsibilities and are not rotational.

These roles may involve contact with prisoners depending on their area of work.

Characteristics

Typical tasks associated with this Group Profile include:

 

• Organise, produce and maintain accurate records for the area of work
• Act as contact point for all communications to the Team, prioritise and distribute to the appropriate person or relevant department in the establishment
• Complete monitoring returns for the area of work
• Input requisitions on the finance database for purchases in the area of work
• Co-ordinate any awareness sessions for the area of work
• Prepare paperwork for checking by their manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDI's)
• Arrange any meetings including the preparation of paperwork, minutes and action points

Job Descriptions relating to this Group Profile

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

 

• Business Administrator Specialist : Access to Justice IT Security Controller
• Business Administrator Specialist : Family Development Visits
• Business Administrator Specialist : Intelligence Analyst
• Business Administrator Specialist : Litigation
• Business Administrator Specialist : Health and Safety and Fire

Essential Skills/Qualifications/Accreditation/Registration

 

• Job holders must complete specific training in their specialism once they take up post.
• An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh
• When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.

Essential Skills:
 

• Able to deal effectively and assertively with staff at all levels
• Able user of MS Word and MS Excel
• Information collation and analysis
   

Responsibilities

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Changing and Improving
• Working Together
• Making Effective Decisions

Benefits

• Access to learning and development

• A working environment that supports a range of flexible working options to enhance your work life balance

• A working culture which encourages inclusion and diversity

• A civil service pension

• Annual Leave

• Public Holidays

• Season Ticket Advance

Required Knowledge, Skills, and Abilities