Job Description

The Diary Manager to a Minister, the Permanent Secretary or an Advisor is uniquely challenging, and you will get first-hand experience of working with Ministers and Senior Officials. It offers a fantastic opportunity to work at the heart of a large government department.

The Diary Manager post is a rewarding, challenging and integral role in private office. The successful candidate will form part of a small team, working closely with Ministers, the Permanent Secretary, Private Secretaries, and senior civil servants on a daily basis.

You will manage the Minister or Permanent Secretary’s time so they are able to attend key meetings, ensure they have the time available to engage with policy and strategic issues and make business critical decisions.

You will have overall control of the diary, organising and prioritising meetings with internal and external stakeholders, commissioning briefing for meetings and events, and developing strong relationships with all stakeholders including other Ministerial offices. In addition to managing the diary, as you develop in the role, there will also be the opportunity to take on parts of the Minister's policy brief, including leading on Parliamentary work or supporting on Ministerial trips.

As there are a number of roles, we are recruiting for both for those who wish to undertake an apprenticeship alongside their roles and for non-apprentices. We will discuss this more with candidates at interview stage.
 

Responsibilities

Person Specification:
 

• Strong organisational skills
• Ability to work under pressure
• Ability to be able to prioritise and manage a high workload
• Good written communication skills
• Experience of working well with others.
• Ability to confidently speak to people over the telephone and face to face

Essential Criteria:

• Excellent organisational skills and be able to prioritise effectively to manage a high workload in high pressure situations

Required Knowledge, Skills, and Abilities

• Strong organisational skills • Ability to work under pressure • Ability to be able to prioritise and manage a high workload • Good written communication skills • Experience of working well with others. • Ability to confidently speak to people over the telephone and face to face