Job Description

The role will require to support the PPM & Supplier Manager and the Maintenance Planner in generating Planned Maintenance and ensure that all necessary documentation from PPM tasks is always present in the management system.
The successful candidate will ensure all planned maintenance schedules are kept up to date and will also ensure all service records and certificates from Atalian Servest engineers are completed and retained on the management system and all follow-up works are raised.
You will be expected to be an organised individual and be able to prioritise work and work in an efficient way.
You will be able to have a good understanding of the KPIs and processes associated with your role and the other teams and work to these processes.
Duties will include, but are not limited to:
- To support the Maintenance Planning Team Leader to ensure that all properties & assets have the required level of planned maintenance and remain compliant.
- Undertake high-quality reporting in relation to PPM delivery and compliance certification. Review reports and co-ordinate with the helpdesk and account management team to resolve any gaps or issues.
- Maintain a robust and accurate asset database or asset information model across all client portfolios.
- Support the creation or update of asset lists and PPM planners for client contract mobilisation and change
- Ensure works following recommendations made in service reports or certification are generated
- Review certification for completeness and quality and escalate where required.
- Display that all certification from self-delivered tasks is checked for remedial work raised. Check all gaps in record keeping
- Ensure timely feedback of updates and information for the client
- Engage with subcontractor admin team and suppliers as necessary to proactively improve planned maintenance schedules
- Engage with subcontractor admin team and suppliers as necessary to proactively improve planned maintenance schedules
- Taking ownership to ensure the list of sites from clients that are being audited are distributed between the contract managers to carry out audits
- To assist from time to time contract managers and client auditors with audits potentially going to sites to assist
- Ensure all documentation required is sent to client auditors prior to the beginning of the month audits are being carried out by contract managers/client. Using the CAFM system to get this information
- Any other ad-hoc admin tasks as required by your line manager
This role will require Security Clearance to NPPV/2, or Non-Police Personnel Vetting to Level 2 to be undertaken

Required Knowledge, Skills, and Abilities

- 3-5 years minimum experience in FM / Building Services industry. - Application and configuration of CAFM systems, ideally Concept Evolution. - Understanding of methodology used to build planned maintenance schedules. - Understanding of contract delivery and commercial implications. - High attention to detail. - Methodical and procedure approach to problem-solving. - Patient approach to work and communication style. - Collaborative with stakeholders from different teams and organizations.