Job Description

 

• Monthly payroll administration, including collating payroll data, issuing payroll cut-off information to management, data-entry of information onto payroll system and submission of final payment details to Finance for payment, in line with relevant cut-off dates
• Ensuring payroll is administered in accordance with company processes and controls with a 100% accuracy target
• Administer accurately the payments for furloughed employees including variations within the month
• Main point of contact for all payroll related queries, ensuring these are dealt with efficiently, in a timely manner and to accurate calculations
• Ensure that the payroll system is accurately updated with all SMP, SSP, ShPL and other absence types and that payments are calculated in line with the Company's enhanced offering
• Accurately administer the buying and selling of annual leave payments/deductions, Season Ticket/Gym Membership Loans in accordance with Company policy
• Update the payroll system monthly in accordance with changes that are applicable to deductions for increased benefits in line with the Company offering of private medical insurance
• Calculate accurately daily and hourly rates for overtime and zero hour contract workers (via timesheets and overtime sheets) to ensure that pay is administered within the month of activity
• Run regular payroll reports, checking for errors, omissions prior to submission for .txt file report
• Run the monthly .txt file report, checking that all entries are correct before confirming that the payroll can be run
• Submission of timely pay advice notices on the relevant HR/Payroll portal
• Produce all end of year payroll documents
• Administer annual P11D submissions accurately and on time
• Produce annual P60s and P45s for all staff leavers accurately
• Preparation for the annual Company audit in relation to payroll documentation
• Inputting new starter details on the HR/Payroll system
• Liaising with Government bodies and keeping up to date with new payroll legislation and compliance and ensure changes are managed efficiently in the systems
• Identifying areas where improvements can be made and suitable recommendations towards changing the payroll procedures are put forward for consideration
• Production of regular reports to a high standard of accuracy and presentation when required

Person specification

Essential Criteria:

• Qualified with CIPP and/or equivalent
• Recent, proven experience in Sage 50 Payroll
• Pension auto-enrolment and management of company pension scheme
• Excellent attention to detail and high standard of accuracy, numeracy and literacy essential
• Ability to work with a confidential manner
• Good MS Office Skills, with particularly high standard of Excel. Proficiency in Word and PowerPoint.
• Good organisational skills with the ability to prioritise conflicting tasks and execute work in hand to a high standard
• Ability to communicate internally and externally and across all levels and to present information to a high standard
• Commitment to equal opportunities, diversity and social inclusion - particularly in the workplace
• Previous Payroll, Benefits, Reward, Compensation & Pension work experience (under UK legal and tax framework)
• Keen interest in developing within an HR capacity

Desirable Criteria:

• Proven experience in administering pensions with AVIVA
• Proven experience in SAGE People and Sage Cake HR
• Proven track record of customer service excellence with a desire to provide support for the benefit of others
• Actively seeking to enhance expertise and knowledge through self-development
• Previous HR work experience, (under UK legal and tax framework)

Required Knowledge, Skills, and Abilities

• Proven experience in administering pensions with AVIVA • Proven experience in SAGE People and Sage Cake HR • Proven track record of customer service excellence with a desire to provide support for the benefit of others • Actively seeking to enhance expertise and knowledge through self-development • Previous HR work experience, (under UK legal and tax framework)