Job Description

This role will provide support to the company Procurement process. This is a varied role best suited to those who enjoy a challenging, deadline orientated work environment.

Responsibilities include but are not limited to;
 

• Assist in all administrative functions to support the Purchasing function within company supply chain process
• ERP system administration, data entry
• Raising and placing purchase orders; obtaining price and delivery, gather approvals, raise and issue purchase orders to suppliers in good time
• Identifying & recommending to your supervisor new/alternative sources of supply for products
• Expedite purchase orders within your allocation, log status movements as items progress
• Complete purchase order acknowledgments for items within your expedite allocation
• Issue enquiries, expedite and collate multi-vendor quotations
• Identify and communicate supplier delivery performance problems to department Supervisor
• PO archiving, document preparation & general Administrative support
• Working with Finance to match deliveries with invoices/reconcile queries
• Providing accurate and timely reporting of order status’ and cost savings
• Working closely with the Stores and Production Management teams on delivered ‘goods in’
• Attend team meetings and company training sessions as scheduled
• Variety of non-routine duties, includes holiday cover, as assigned by Supervisor

Required Knowledge, Skills, and Abilities

Strong communication skills. Willingness to take ownership and accountability on tasks. Good team-player. Highly organized. Detail oriented with the ability to multi-task within strict deadlines. Ability to work effectively within a team structure, accept and understand management instruction manage own timescales and specified timescales effectively. Excellent attention to detail. Ability to manage multiple tasks. Able to focus on delivering to tight deadlines and changing requirements. Excellent written and verbal communications skills. MS Office / Computer skills are essential. National 4/Standard Grade Level 3 or above, SVQ/HNC in Business Administration (preferred but not essential). Experience in a similar purchasing role preferred but not essential. Understanding of ERP systems preferred but not critical.