Job Description

Rate of pay will be £10.81 per hour. Hours of work: 37 hour week, with 30 minute lunch break each day. Monday - Thursday 8.00am - 4.00pm Friday 8.00am - 3.30pm.
This role will require an Enhanced level Disclosure certificate
Duties:

• Carry out general administrative duties, attend meetings take accurate minutes and ensure issued promptly, provide reports, create and update spreadsheets, provide Management Information, transcript data, manage calendars
• Operation of the Maintenance Helpdesk facility ensuring all reported tasks are supplied timeously to the relevant maintenance staff
• Point of contact for the logging and booking of planned and emergency reactive maintenance service visits from service providers
• Ensure accurate and up to date records relating to absence, annual leave, toil, overtime and on call for estates staff are compiled and maintained
• Day to day operation of computerized systems such as the Computerized Maintenance Management System (CMMS), the SPS Financial System (Agresso) and management of internal systems such as staff attendance and training
• Efficient administration of procurement processes including registration, receipt, and ordering of goods and materials

Required Knowledge, Skills, and Abilities

Proficient in the use of IT systems and software including packages such as Excel, Word and Outlook. Experience of carrying out general administration duties within a busy office setting. Experience of dealing with and managing high volumes of telephone and e-mail enquiries. Proven knowledge of finance and procurement policies and processes. Ability to effectively prioritize workload to meet departmental and organizational timelines. Possess good interpersonal skills and have the ability to work on your own and as part of a team.