Job Description

This opportunity could potentially be extended for the right person.

Apart from the business as usual tasks, the post holder will be expected to create and mobilise a technical library of maintenance documentation, drawings, etc., therefore it would be beneficial if you had such an experience before. It is essential for you to have a strong admin experience with hard services/technical environment background. You should also have a great attention to detail, you should be very organised and able to successfully work in a team as well as individually. IT literacy is a must with a focus on MS packages and CAFM/Maximo knowledge would be advantageous.

Main Responsibilities

• Provide general administration support and advice to the Facilities Management team
• Create and mobilise a Technical Library
• Update documentation and records using a range of different IT systems to ensure information and data is always maintained and updated to reflect compliance
• Review the technical jobs logged on the CAFM system and monitor subcontractor online reporting system
• Ensure job sheets are complete with the correct information needed, logging as required
• Ensure all departmental logs are up to date and training requirements are notified, communicating with the relevant managers as required
• Collate information and data for contractual reports, taking ownership to obtain and collect the data and information
• Produce contractual documents and export inspection reports
• Establishment and maintenance of effective communications and working relationships
• Attendance and minuting of meetings as required

Required Knowledge, Skills, and Abilities

Articulate and confident communicator, with the ability to develop and maintain effective and robust working relationships Strong admin experience Proven experience of working within a similar role Great attention to detail and accuracy, with a commitment to continuous improvement and service excellence Experience of being proactive and reactive Proven IT skills, ability to demonstrate working knowledge of MS Office (Word, Excel and Outlook) Experience of working in a Health Service context Experience of using Sharepoint and CAFM / Maximo systems CAD/drawing software knowledge Ability to process complex/technical information