Job Description

Our client is seeking a School Secretary to work within the front office of their Preparatory School located in the lovely neighbourhood of Hampstead (North London).

Key duties within the role would involve :

 

• To maintain the Reception area to present a welcoming and efficient ambiance.
• To greet visitors and deal with any queries, particularly from existing parents.
• To support three Deputy Heads with correspondence, filing, and other various matters.
• To be responsible for creating and maintaining the termly school calendar of events.
• To liaise with the School Nurse and parents regarding pupils feeling unwell and/or needing medical attention or first aid.
• Running regular school database (SIMS) reports for up to date pupil medical and dietary information.
• To liaise with the catering and cleaning staff and other sub-contractors as necessary.
• To have due regard to Health and Safety and to follow the School’s policies.
• To answer telephone calls in a welcoming and efficient manner, passing on messages and following up queries by telephone or email as necessary.
• To ensure that agreed security procedures are implemented for pupils, staff and visitors entering and leaving school premises.
• To handle parental queries on day to day matters and to refer more serious parental queries to the relevant person.
• To liaise with teaching staff over pupil paperwork.
• To monitor pupil absence and lateness via the class registers (shared between office personnel).
• To receive incoming mail, sort and distribute to relevant staff; despatch outgoing mail.
• Accepting and recording deliveries and arranging for transfer to the appropriate department/person.
• To assist Teaching Staff with various matters as required.
• To assist with Pupil filing (shared between office personnel), including the archiving of leavers files.
• To assist another secretary with the Speech Day preparations and prizes.
• To coordinate the annual data collection sheets from parents.
• To liaise effectively with other members of the administrative team to provide continuity throughout the school day and provide support and cover for colleagues during lunch breaks and absences.
• To update the annual Travel Plan and manage the allocated parking permits.
• To be responsible for the school shop and petty cash receipts and management.

The ideal candidate will have a warm and welcoming personality and be happy to make this role their own. Experience-wise, ideally you will have experience within a school previously, alternatively within customer services.

Required Knowledge, Skills, and Abilities

The ideal candidate will have a warm and welcoming personality and be happy to make this role their own. Experience-wise, ideally you will have experience within a school previously, alternatively within customer services